Privacy Policy for Toby the Turtle Scavenger Hunt

Effective Date: March 11, 2025

The Turtle Creek Association (TCA) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you participate in the Toby the Turtle Scavenger Hunt ("Event").

1. Information We Collect

We may collect the following types of information when you register for or participate in the Event:

  • Personal Information: Name, email address, phone number (if voluntarily provided for event updates and notifications).

  • Participation Data: Responses to scavenger hunt clues, and time of participation (if applicable).

  • Photos & Media: Any photos or videos participants choose to share related to the Event.

2. How We Use Your Information

We use the information collected for the following purposes:

  • To manage and facilitate participation in the Event.

  • To distribute prizes.

  • To improve future events and engagement activities.

  • To share event highlights on our website, social media, or marketing materials (only with participant consent).

3. Information Sharing & Security

  • We do not sell or share your personal information with third parties for marketing purposes.

  • Information may be shared with trusted partners assisting in the execution of the Event (e.g., CEO, VP, Communications, and Board).

  • We implement appropriate security measures to protect participant data from unauthorized access.

4. Your Rights & Choices

  • Opt-Out: You may opt out of receiving event-related emails or communications at any time.

  • Request Data Removal: Participants may request deletion of their personal data after the Event by contacting us at [info@turtlecreekassociation.org].

  • Photo Consent: If you do not wish for your photos or media to be used in event promotions, you may indicate this at the time of submission, registration, participation, or upon meeting TCA staff via in-person at 3131 Turtle Creek Blvd Suite 340, or email.

5. Updates to This Policy

TCA may update this Privacy Policy as needed. Any changes will be posted on our website and become effective upon posting.

For any questions regarding this Privacy Policy, please contact us at [info@turtlecreekassociation.org] or visit [https://www.turtlecreekassociation.org/].

Thank you for participating in the Toby the Turtle Scavenger Hunt and helping to protect and preserve Turtle Creek!